How Answering Services Improve Customer Relations and Retention

a Group Of Business And Casual People

Finding new clients is difficult.  Keeping these clients is even harder.  Consumers are continually comparing service providers to determine which one is the most dependable.  One tool that can help you gain new customers while retaining your old clients is an answering service to provide 24/7 access to your business, even outside of normal business hours.  This answering service will both improve customer support while assisting in advertising for your company.

Today’s service providers are judged mainly on the level of customer support offered by the company.  This makes it important to choose an answering service with the most up-to-date call center equipment, accompanied by the friendliest and most knowledgeable agents answering the calls.  With these services, you are guaranteed to improve your appointment management.

Answering services utilize online calendar systems as a method of managing all of your appointments.  Highly trained agents answer your customer’s calls, take messages, and then set up appointments that do not conflict with ones already set on your schedule.  Then our system calls the client one to two business days prior to the appointment to confirm he or she will attend.

One of the most important parts of good customer service is excellent communication.  Professional answering services aim to improve the relationship you have with your clients.  As a result, these services offer options including after-hours answering services, bilingual answering services, and even chat and email management.

To help you further with customer retention, answering services spend extra time learning more about your business, as well as conversing regularly with you, to ensure they can answer the most frequently asked questions efficiently and professionally.

Still another way answering services can improve customer retention rates is through assisting with advertising.  After a business places an advertisement, many current and potential clients will call in asking for more information about what they just saw or heard.  Since answering services usually operate 24/7, they have representatives free to respond to the calls, determine the callers level of interest, and pass the message on to you in an appropriate manner.




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